Notice of Privacy Practices

THIS NOTICE DESCRIBES HOW MEDICAL INFORMATION ABOUT YOU MAY BE USED AND DISCLOSED AND HOW YOU CAN GET ACCESS TO THIS INFORMATION. PLEASE REVIEW IT CAREFULLY.

Reproductive Fertility Center
‍Notice of Privacy Practices
‍Effective Date: January 1, 2026

Reproductive Fertility Center ("we," "us," or "our practice") is committed to protecting the privacy of your health information. This Notice of Privacy Practices describes how we may use and disclose your protected health information ("PHI") to carry out treatment, payment, and healthcare operations, and for other purposes permitted or required by law. It also describes your rights regarding your health information. We are required by law to maintain the privacy of your PHI and to provide you with this Notice.

1. How We May Use and Disclose Your Health Information

The following categories describe the ways we use and disclose your health information. Not every use or disclosure in a category will be listed, but all of the ways we are permitted to use and disclose information will fall within one of the categories.

Treatment
‍We may use and disclose your PHI to provide, coordinate, or manage your healthcare and any related services. For example, we may share your information with other physicians, specialists, laboratories, or healthcare providers who are involved in your care.

Payment
‍We may use and disclose your PHI to obtain payment for the healthcare services we provide. This may include billing, claims management, and collection activities, as well as coordination with your insurance provider or health plan.

Healthcare Operations
‍We may use and disclose your PHI for our internal operations, including quality assessment, staff training, accreditation, and business management activities necessary to run our practice and ensure that all of our patients receive quality care.

Other Permitted Uses and Disclosures
‍We may also use or disclose your PHI without your written authorization for the following purposes:

• As required by law, including court orders, subpoenas, or other legal processes
• For public health activities, including reporting communicable diseases or adverse events
• To report suspected abuse, neglect, or domestic violence to authorized government agencies
• For health oversight activities such as audits or inspections by government agencies
• To avert a serious threat to the health or safety of a person or the public
• For research purposes when approved by an Institutional Review Board with appropriate safeguards
• To the U.S. Department of Health and Human Services (HHS) when required for compliance investigations
• To organ procurement organizations in connection with donation or transplantation
• For workers' compensation or similar programs as authorized by law
• To the extent required by military command authorities if you are a member of the armed forces

2. Uses and Disclosures Requiring Your Authorization

For uses and disclosures beyond those described above, we will request your written authorization. This includes, but is not limited to: most uses of psychotherapy notes, uses of your PHI for marketing purposes, and the sale of your PHI. You have the right to revoke a written authorization at any time by submitting a written request to our Privacy Officer. Revocation will not apply to information already released in reliance on your authorization.

3. Your Rights Regarding Your Health Information

You have the following rights with respect to your PHI. To exercise any of these rights, please submit a written request to our Privacy Officer at the contact information listed below.

Right to Access and Inspect Your Records
‍You have the right to inspect and obtain a copy of your medical records and other PHI that we maintain. We may charge a reasonable fee for copying. We will respond to your request within 30 days.

Right to Request an Amendment
‍If you believe that your health information is incorrect or incomplete, you may request that we amend your records. We may deny the request under certain circumstances, in which case we will provide a written explanation.

Right to an Accounting of Disclosures
‍You have the right to request a list of instances where we have disclosed your PHI for purposes other than treatment, payment, or healthcare operations, and certain other activities. This accounting covers disclosures made in the six years prior to the date of your request.

Right to Request Restrictions
‍You may request that we restrict how we use or disclose your PHI for treatment, payment, or healthcare operations. We are not required to agree to most restrictions, but if we do agree, we will honor that restriction. We are required to honor requests to restrict disclosures of your PHI to a health plan when you pay in full out of pocket for the services in question.

Right to Receive Confidential Communications
‍You may request that we communicate with you about your health information in a specific way or at a specific location. For example, you may ask that we contact you only at a certain phone number or by mail to a specific address. We will accommodate all reasonable requests.

Right to a Paper Copy of This Notice
‍You have the right to receive a paper copy of this Notice at any time, even if you have agreed to receive it electronically. Please contact our Privacy Officer to request a copy.

4. Our Legal Duties

We are required by law to maintain the privacy of your PHI and to provide you with this Notice of our legal duties and privacy practices. We are required to abide by the terms of the Notice currently in effect. We reserve the right to change our privacy practices and the terms of this Notice at any time, provided such changes are permitted by applicable law. Any revised Notice will be made available at our office and posted on our website at www.reproductivefertility.com.

5. How to File a Complaint

If you believe your privacy rights have been violated, you may file a complaint with our practice or with the U.S. Department of Health and Human Services Office for Civil Rights (OCR). To file a complaint with HHS, visit www.hhs.gov/ocr/privacy/hipaa/complaints or call 1-800-368-1019. We will not retaliate against you for filing a complaint.

6. Contact Our Privacy Officer

Privacy Officer: Peyman Saadat, M.D.Reproductive Fertility Center9201 W. Sunset Blvd., Suite 500West Hollywood, CA 90069Email: info@reproductivefertility.comWebsite: www.reproductivefertility.com

You may also submit written requests by mail to our office or in person at your next visit.

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